HOW TO MAINTAIN VENDOR ACCOUNT

We use  to Maintain vendors window to enter, change, and save information about the company and people from others purchase services and goods. This information includes 1^st is name and address information of the vendor including phone numbers, Web site address e-mail address, and mailing address

vendor history, and last payment information, period history, and the date of the 1^st purchase from vendor

terms of payment & credit limit

General Ledger purchase account,balance with the vendor

You add a vendor, change  information of vendor or delete a vendor if no transactions have entered for a vendor.

Setup a Vendor Record:Use this method to set a new vendor record.

From the Maintain menu, and click Vendors account. 

Peachtree software displays the Maintain Vendors window.

1^st you enter a new vendor name and id and complete the necessary vendor information.

When u  finished in the window,and click on the Save button.

Vendor Header Field:

Vendor header are located above the   tabs of the Maintain Vendors window. we enter  information about the vendor such as the vendor status id name.

Vendor ID: Following are the main codes

AAA02

And

A1ZZ3

use the correct codes a1 and A1 are seen as two different vendor ids. You use the alphabets letters .and  don’t  use ?,*,  or + in code.

Next and back:  Use these buttons to explain the keyes select the Next with (right arrow) button to see the next record Select the back with (left arrow) button to see the previous record in list; Name: enter the name of the new vendor. The  name print on checks and give reports. This can be a indivdiual name or may b company name and Inactive  select the check box. a vendor record is inactive,

General Maintain Vendor

To enter information about the vendor fone and fax numbers, contact information, addres

Purchase Default Maintain Vendor

To set up unique purchase transaction defaults for each vendor record, select the purchase Defaults tab in the Maintain Vendors window. You can change this information at the transaction level, if necessary.

 Purchase Rep: we can select or enter  an employee to act as the purchase rep for  vendor.

Tax ID number  Enter the vendor  tax id number. 

Ship Via: we Select the primary shipping this vendor uses for items. The shipping carriers are set in inventory item.

Formd elivery options:  order things are delivered to our vendors.

 Delivery method is choose for paper forms or e-mails. Cc Purchase rep is used for automatically send an e-mail and the copy of form

Default Information For Customer

If we want to maintain the default information of customer then click maintain option on a bar open select default information new sub bar will open from which select customer

By clicking the window we will open the five options. 1^st one  is payment term in which there are several terms like Cash on Deposit, Prepaid, No. of days ETC then we can put limit on payment of cash and manage discount on it.

2^nd option is account aging in which there is Two main categories:

Age invoice tells about how old your customer is and which balance is overdue.

Aging categories it tells the range of days and columns.

3rd option is custom fields in which we can  add or choose any data require according to our customer. We can also enable or disable any option which is given.

4th is finance charges which can apply to our customer for invoices. There are following requirements one of them is annual interest rate on the basis of which we are going to charge interest 8% annually. we can also add a message at the end and enable it for printing.

At the last option is payment method in which we  include the way in which final payment made.

Maintain Customer/Prospectus:

After setup of company we have to maintain subsidiary ledger of account receivable. To do this we have to click on customer prospectus option in maintain menu following windows will appear:

Header: 

Customer header option are located above the folder tab of the Maintain Customers Prospects and Customer header is the upper portion in which customer ID, Name,stat  etc is written.

General Tab:

In this Tab basic information about the customer is wanted like contact name,telephone,home address, etc.

Sales default tab:

we can change the information at the transaction level, if necessary. In this tab we have to write information about the sales representative L sales account and pricing level etc. Minimum G L sales option is required to save your data.

Payment default tab:

It is used to  the receipts of customers.

Custom field tab:

In which we keep the information related to customer record.

History:

we can see all  previous information of the customers Through history .

If we fill the information of  customer in general tab and sale default tab following window  appear